Fieldwork Coordinator

Job Title: Fieldwork Coordinator

Term: Permanent
Location: US based - REMOTE

The role:

We are looking for a proactive and detail-driven professional to take ownership of MedTech market research project logistics, with a focus on setting up and management of fieldwork and data collection. This role is central to ensuring our projects are delivered on time, on budget, and with the right partners.

Core Responsibilities:

During project set-up:

• Ensure contracts, confidentiality agreements, GDPR agreements, and onboarding documentation are completed, with both clients and vendors

• Finalize costs and commission vendors

• Lead calls to onboard vendors, outlining the study objectives, sample plan, timeline, and deliverables

During fieldwork:

• Review respondent profiles to ensure proper qualification and quota alignment, and that scheduling is within the moderator’s availability

• Provide a daily summary of recruitment progress, identifying areas of concern that may limit project success

• Send calendar invitations for qualitative interviews to the moderator, project team, and client team

• Save interview recordings

• Ensure vendor (and internal) compliance with GDPR, AI regulations, and client-specific standards. Report Adverse Events
  

During project close:

• Ensure all documents are finalized and all project close tasks are complete

• Prepare the vendor evaluation form

Who you are:

Your experience:

• More than 2 years of experience in a role managing project logistics

• Excellent organizational and project management skills (adhering to agreed timelines, troubleshooting)

• Confident communicator, able to liaise with both suppliers and internal stakeholders

• Skilled negotiator with proven ability to manage supplier relationships

• Familiarity with qualitative and quantitative market research study operations (preferred)

• Familiarity with compliance processes (GDPR, supplier risk assessments, client regulations) (preferred)

Ideal profile:

• You are curious, a self-starter, with high energy with a ‘can do’ attitude

• You are organized and adaptable, with the ability to multi-task

• You display a high level of accuracy, attention to detail, and analytical skills

Employee Benefits:

• Comprehensive yearly training and development program

• Opportunity for internal advancement with yearly salary and promotion reviews

• Matching $ for $ 401k contribution up to 3% of your salary

• Company paid Medical and Dental Insurance with a National plan

• Vision plan

• Short and long term disability

• 25 days annual leave (pro rata) plus Bank Holidays

• Bonus scheme (typically 10% of annual salary)

• Remote working